Enterprise Resource Planning

Data Conversion Underway

Data conversion is the process of converting and testing University data now in Student Information Systems (SIS) to the PeopleSoft system being used by the ERP project for the new student systems. Although the data are the same, the tables and fields in which those data are stored are not the same from system to system.

Three (3) iterations of the conversions of the legacy data to PeopleSoft will be conducted; after each, data clean-up efforts and refinements of data crosswalks between SIS and PeopleSoft will take place and the next iteration will build on that experience.

Beginning in early September 2008, iteration one (1) converted student biographic data, course schedule information and course catalog. Some 336,000 student biographic data were converted and are now being tested to determine accuracy and usability for the ERP functional team’s testing of business processes.

Two more data conversion iterations will take place prior to the go-live of Admissions functionality in summer 2009.

Admissions On-line Application Demo’d

The Sept. 10th Admissions Advisory Group meeting focused on admissions configuration and modifications. The basic functionality of the graduate on-line application was also demonstrated. Intensive work continues on the admissions development under a very tight timeline.

The next meeting of Admissions Advisory Group is Oct. 8 at Toy Lounge; anyone interested and involved in the Admissions process is encouraged to attend.

Campus Contacts Advisory Group Expands

The School Contacts Advisory Group has been re-named Campus Contacts and its membership has been expanded to include representatives of other groups affected by the ERP implementation (student affairs, campus services’ auxiliaries, athletics, etc.). Felicia Mebane, assistant dean of the School of Public Health, was nominated and accepted the position of co-chair of the Campus Contacts Advisory Group; she also joins the ERP Student Stakeholders Committee.

Progress on school work plans continues; this document is designed to help schools prepare for ERP implementation. Individual meetings between the ERP team and schools are taking place this month to customize the work plans.

The next meeting of the Campus Contacts Group is Tuesday, Sept. 9. For more information, contact the ERP communications team.

ERP Campus-wide Admissions Meeting

The next campus-wide ERP Admissions meeting will be held Wednesday, September 10, 2008, 3:00 p.m. to 4:30 p.m., at the Student Union, room 3411. Admissions stream lead Allison Legge will provide updates on admissions configuration and modifications. Additionally, a demo will be provided of the online application currently in development. For more information, contact the ERP communications team.

ERP Update in the DTH

The Daily Tar Heel provided an update on the ERP project as the new academic year begins.