Office Supply Request Procedure
Effective December 1, 2006
Summary
In order to eliminate extensive approval requirements, reduce paperwork, standardize procedures and maintain a tracking mechanism for supply orders, all "General Supply" requests will be made via Remedy or the RF-1 and funded from a "Central Administrative" cost code.
What is a "General Supply"?
Any supply necessary for daily operations and not specific to individual group missions.
Examples: Diskettes, Cd-Rs, pens, pencils, paper, notebooks, batteries, toner, Kleenex, staples, post-it notes, paper clips, staplers, scissors.
Examples of Excluded Items: Computer periphery and accessories, dry erase boards, label makers and specialty paper.
If you are unsure if your request constitutes a "General Supply" please contact the ITS Business Office prior to submitting your request.
How to Order Supplies:
Most "General" supply requests are funded from the "Central Administrative" cost code. If you submit your request via Remedy you will need to select the ITS General Procurement from the Type of Help menu and provide the requested information. A remedy ticket will then be created and handled through the ITS Procurement group. You will be given the ticket number and you can track it by logging into the Online Help Request.If you submit your request via the RF1 you will select General Request, choose the Staples option then list the items you need ordered in the "Provide justification for Procurement" box. The form will be routed to the Business Office for ordering
Special supply needs funded from respective distributed cost codes will continue to be made using the RF1 form. Please note that auxiliary and recharge groups will continue to fund their own supplies. They can use either remedy or the RF1 to submit their request.
Supplies will typically be shipped to the individual making the request. In the event that a request is being made to restock a supply cabinet the supplies will be shipped to specific individuals who will then stock the cabinet. Nicole Letourneau will be ordering and stocking the supply cabinet in Abernethy Hall. UL restocking requests will be ordered and shipped to Summer Saadah. Melissa Harris will be ordering and stocking for Franklin Street. The ITS Courier, Eric Charles, will be responsible for stocking and delivering supplies for Carr Mill.
Karen Parrish (962-8346) will be the primary contact in the event that an order is delayed or damaged. Rob Roll (843-5314) will serve as backup if Karen Parrish is out of the office.
Supply Items
- Calendars
- Marker boards
- Toner Cartridges
- Voicemail Log Book
- CD-Rs, DVDs, etc.
- Post-its
- Desk Organizers (Trays, holders, etc...)
- Tape
- Labeler Tape
- Batteries
- Hand Sanitizer
- Kleenex
- Paper
- Ink Cartridges
- Surge Protectors
- Folders (hanging, Inserts, etc...)
- Labels
- Pens
- Mats
- Air Cleaner Filters
- Scissors
- Disinfecting Wipes
- Staplers
- Hole Punch
- Board Cleaner
- Label Writer
- Phone Cord Detangler
- Cleaning utensils (Duster, Keyboard cleaner, etc...)
- Sharpies
- Writing Pads
- Highlighters
- Notebooks
- Jewel Cases
- Electric Pencil Sharpener
- Mouse Pads
- Computer Rest Pads
- Pocket Calculators
- Paper Clips
- Planners
- High Yield Toner Cartridges
- Report Covers
- Keyboard
- Paper towels
- Network Cables
- Surge protectors
- Printer cables
- USB cables/adapters
- Light Bulbs
- Certification Frames
