ITS Parking Policy and Approximate Timeline of Events
This document explains the parking policy for employees of Information Technology Services. While the policy does include some department-specific information, generally, ITS's parking policy conforms to the policies of the UNC-CH Department of Public Safety.
The timeline which is included is approximate. Some of the times may change, but the general order of events will remain the same.
Note: It is the responsibility of all ITS supervisors to communicate these policies to all job interviewees at the time of their interviews. ITS considers this responsibility especially important for current UNC applicants. Our parking coordinator will be happy to help you assess an applicant's probable priority for parking permits. It is important to include this information as part of the interview process to help applicants make good decisions about working with us. Applicants who are surprised by not being able to park on campus after being hired are usually unhappy.
ITS Parking Coordinator: Rebecca Molinary at 445-9400
UNC-CH Department of Public Safety, Transportation and Parking Web pagePreliminary Information
- All permanent, full-time staff members are eligible to apply for a parking permit.
- Employees can use the five Town Park and Ride lots which require no permit and are located on Eubanks Road off of 86 North, the NC 54 lot off of 54 East and Friday Center Drive, the Carrboro Plaza lot, off of 54 West and Fayetteville Road, the Jones Ferry Lot, off of Fayetteville and Jones Ferry Road and the Southern Village lot located off 15/501 in Southern Village. From there they would catch a city bus which is free.
- UNC Park and Ride lots are also available for employees but they do require a permit for which there is not cost. These permits are acquired through the Department of Public Safety and can be requested on-line through their website or through your Parking Coordinator. The lots are located in four different areas of town. One is the Friday Center lot located off of 54 West and Friday Center Drive, another is the Chatham lot, which is located on 15/501 South near Cole Park Plaza, the third is on East Franklin Street near the Masonic Lodge and the last is at 725 Martin Luther King Boulevard.
- ITS maintains a waiting list for parking permits. That waiting list is prioritized in order of each employee's total state service (not just service to ITS or to the University), and includes both employees who did not get their first choice permit and those who did not receive a permit at all. If someone with a parking permit leaves ITS, that permit will be returned to ITS and offered to the first person on the waiting list.
- The Department of Public Safety (DPS) also maintains a waiting list for each lot on campus and ITS employees who are on the ITS waiting list should also ensure that they are on the DPS waiting list. If, in the course of a year, DPS finds that a particular lot seems never to fill up, they may offer a space in that lot to the first person on their waiting list for that lot. These allocations terminate the following August when the whole allocation process begins again.
- If a new employee is hired into ITS between the time when permit requests are made in the spring and July 1st, the new employee's state service will determine what parking permit he or she receives. If a new employee is hired into ITS after July 1st, he or she will be placed on the ITS waiting list (see above) and, depending on his or her position on the waiting list, may receive a permit during the year. The new employee may also ask to be placed on the waiting list in DPS.
- All ITS employees must return their permit requests by the deadline indicated each year in order to request a parking permit.
- The number of spaces allocated to a particular department will change from year to year. This means that someone in ITS may have a permit one year and not have one the next.
Timeline
March
- The Department of Public Safety (DPS) reviews allocations annually in March .
- Prior to March 1, the parking coordinator will send to DPS a list of all buildings in ITS, the number of people in each building, and the total years of state service in each building. For example, the parking coordinator would send the following (numbers made-up): Abernethy Hall, 35 people, 150 years of state service; Swain Hall, 20 people, 120 years of state service.
- DPS uses a formula to determine the number of spaces allocated to each department. The formula considers the total number of employees in the department (80% weight) and the total years of service within the department (20% weight). Our department has no control over the total number of spaces it receives, but has absolute control over how those spaces are allocated once received.
- DPS sends to the parking coordinator the parking allocations for that department. So, for example, the parking coordinator will learn that ITS gets 10 spaces in S lot, 15 spaces in NG lot.
April
- The parking coordinator maintains a list of all ITS employees in seniority order. The employee with the most years/months of total state service (not necessarily with ITS) is at the top; the employee with the least is at the bottom. The Vice Chancellor of Information Technology and the Assistant Vice Chancellor of Information Technology are the only employees exempt from the seniority ranking. They will automatically be placed at the top of the list. The seniority list is updated and changed throughout the year to reflect any personnel changes in ITS
- DPS sends out parking permit applications to the ITS parking coordinator. The parking coordinator distributes the cards to each ITS employee. Employees fill out these cards with their top three parking preferences.
May
- The parking coordinator assigns spaces to people based on preferences and seniority. In other words, individuals at the top of the list will get first choice. Chances of getting first choice assignment decreases as an employee's ranking on the seniority list decreases.
- The parking coordinator returns the space assignments and the parking permit applications to DPS.
June
- In June or July, DPS will send a tentative allocation report to parking coordinators to enable them to make corrections and changes before the final assignments.
- The parking coordinator returns the corrected/finalized list of assignments to DPS.
August
- Public Safety distributes parking permits to the Parking Coordinator who will distribute them to the employees.
