ERP Moratorium
Moratorium on ERP-related Software Purchases
If you need to purchase ERP-related software, please follow the exception request procedure below.
Memo about ERP-related Software Purchases:
TO: Deans, Directors and Department Heads
FROM: Bernadette Gray-Little, Executive Vice Chancellor and Provost
RE: Moratorium on ERP-related Software Purchases
DATE: August 16, 2007
As you know, the campus is the process of implementing new administrative information systems (ERP) and we wish to avoid creating additional obstacles to this complex and lengthy process. For this reason I am writing to announce, effective immediately, a moratorium on purchases of software, or services to create software, that fall within the scope of the planned ERP implementation, which generally means student, human resource management, payroll or financial system functionality. This moratorium also includes any enterprise or unit-based software that interacts or should interact with the ERP. Additionally, changes in academic and administrative policies and procedures that impact the ERP areas must be reviewed centrally to ensure that they do not result in increased risk for the ERP implementation.
If you believe that your circumstances justify an exception to the purchasing moratorium, please present that justification to John Oberlin* (executive sponsor of the ERP project) prior to purchase. Similarly, you should present justification for the installation of already purchased, but not implemented, software falling within the restricted range.
We recognize that the purchasing moratorium may cause inconvenience in the short run. However, your compliance with this request is needed to achieve our larger goals for the University. Thank you for your cooperation.
Bernadette Gray-Little
*On February 1, 2008, Larry Conrad took over the role of CIO and replaces John Oberlin as an executive sponsor of the ERP project.
Procedure for Exception Requests:
In order for software purchases or new software implementations to be considered for exception to the moratorium, they must be submitted to Larry Conrad, vice chancellor for IT and CIO, for approval. Please follow the procedure outlined below in order to receive a timely decision.
Please e-mail the following to Amy Irwin:
- A letter justifying the reasons this software should not be subject to the moratorium and the impact it would have to campus.
- A copy of the invoice and/or any relevant paperwork describing the product in detail.
Requests will be promptly reviewed and responded to. Please allow at least 5 business days to receive official notification of the final decision. To check the status of your request, please call the CIO Office at 843-5145 or e-mail Amy Irwin at amy_irwin@unc.edu.
